Approval Date: 09/03/14
Title: Standard Quality Clauses
Approved by: Ralph Runne
Standard Quality Clauses
Purpose: The purpose of this document is to flow down
purchase order requirements.
Scope: This document includes requirements from internal
quality requirements as well as those specified to Pre-Tech from our customers
to meet the requirements of their purchase orders and customers.
It is the responsibility of the materials manager to ensure the
purchasing department is flowing down the proper quality clauses to suppliers.
It is the supplier’s responsibility in accepting purchase orders to comply with
the requirements provided herein.
100 Sampling Plans
General Inspection Type II
(ANSI/ASQC Z1.1 Sample size code letters inspection) Single Sampling Plan for
normal inspection (ANSI/ASQC Z1.4) [less the Acceptance and Rejection
Any non-conformity identified requires a 100%
sample of the non- conforming dimension.
AQL for associated tolerances
Up to .001----100% Inspection
Over .020-------4.0 AQL
**Inspection plans that do not
meet the stated requirements must be statistically valid and approved by
109 Calibration Requirements
calibration system shall meet the requirements of the current revision of ISO
17025. The supplier shall conduct verifiable periodic audits of this system to
monitor its effectiveness and to make any corrections required. The supplier is
responsible for obtaining and any gages necessary to assure product
conformance. Documented proof of this system and its effectiveness shall be
available upon request.
110 Inspection Reports & Retention
All shipments must include inspection reports.
Reports must include the PO #,
Part #, Lot size, and sample size, for each
dimension, range of results, inspector name and date.
Inspection Records must be maintained for
All quality and shipping documentation must be
retrievable, and maintained for ten
111 Special processes
Special processes such as heat
treating, plating/painting/surface enhancements and non destructive testing
must be NADCAP accredited.
112 Certificate of Compliance
All orders must be accompanied
with a certificate of compliance or certificate of conformance.
Drawing to be interpreted per ANSI
114 First Article
AS9102 First Article Inspection report required.
115 Shelf Life
Formulations for solutions, materials and age
sensitive materials must have a minimum of 85% of their remaining shelf life
and state their date of manufacture and expiration date.
116 Notification of Changes
The supplier must notify Pre-Tech Plastics of
any significant changes to their process affecting product quality and submit an
AS9102 First Article Inspection with the following shipment. Changes include but are not limited to,
supplier organizational changes, manufacturing processes, machining procedures,
machine or plant relocation, or any changes to supplier controlled features
which may affect performance requirements as specified by Pre-Tech Precision.
Right of Access
Assurance may elect to impose on-site source surveillance/inspection due to product
complexity, customer requirements and/or nonconformance history. In the event
that the seller has failed to take preventative action of notified
nonconformances, all costs associated with continued source inspection by
Pre-Tech or a Pre-Tech approved inspection provider will be borne by the seller
without impact to existing pricing. The seller shall permit representatives of
Pre-Tech, its customers, the FAA, and any government regulatory agency, to
conduct quality system and/or product audits as may be requested by Pre-Tech to
evaluate quality compliance at the seller’s facility and/or any sub-tier
suppliers’ facilities. The seller shall make available all contracts,
specifications, instructions, procedures, records, inspection and test
equipment and/or special requirements as may be directed by Pre-Tech. The
seller shall include the substance of this clause in contracts to sub-tier
Purchase Orders may not be outsourced to
sub-tier suppliers without Pre-Tech consent.
212 Counterfeit Material Risk Mitigation
The supplier shall maintain a
counterfeit item risk mitigation process internally and with its suppliers and
shall provide evidence of this process upon demand.
216 Right To Cancel
Pre-Tech Plastics, Inc. reserves
the right to terminate this purchase order, in part or in whole at any time and
at no cost to Pre-Tech Plastics, Inc. if the seller does not maintain
acceptable quality and/or delivery performance.
217 Conflict Minerals
Suppliers of raw materials
containing Gold, Silver, Tantalum or Tin must comply with the Dodd-Frank Wall
Street Reform and Consumer Protection Act, HR 4173, Section 1502.
218 Accident Prevention Program
The Seller shall maintain a
comprehensive accident/incident prevention, reporting, and record keeping
program compliant with national, regional, and local regulations.
219 FOD Program
The supplier shall develop
and maintain a foreign object debris/damage ("FOD") prevention
program for manufacturing areas to prevent introduction of foreign objects into
any item delivered under this purchase order. The supplier shall employ
appropriate housekeeping practices to assure timely removal of residue/debris
generated, if any, during manufacturing operations and/or normal daily tasks.
The supplier shall determine if sensitive areas that may have a high
probability for introduction of foreign objects should have special emphasis
controls in place appropriate for the manufacturing environment. The supplier
shall determine the need for, and
implement, FOD prevention awareness training programs.
The supplier shall not
submit nonconforming material unless previously authorized in writing from
Pre-Tech. If non-conformances are detected during the manufacturing process a
waiver shall be submitted prior to shipment. Furthermore, any process found to
be defective, inadequate or rejected, must have a containment statement
prepared as it pertains to the escape affecting the scope of the work.
301 RoHS compliance required
302 Defense Priority Allocation System
DPAS rated orders must
follow the Federal Acquisition Regulations and Department of Defense FAR
Supplements are incorporated into this purchase order as required to be flowed
down by the denoted prime contract number. FAR 52.225-13, 52.232-16, 52.232-17.
310 Government Contract
Supplier shall comply with the Defense Federal
Acquisition Regulation for contracting with qualifying country sources. Refer
to DFAR supplement clause 252.225-7014, Preference for Domestic Specialty
Metals. Alternate 1 applies. Qualifying countries are listed in 225.872-1 (a). http://www.acq.osd.mil/dp/dars/dfars.html
Any material, tooling, fixtures, gages, or
programs which are property of Pre-Tech must be protected against damage or
unintended use. Pre-Tech shall be
notified of any property that is lost or damaged. The supplier shall ensure property is
retrievable in any condition.
312 Drop Ship
In the event of a material drop
shipment; forward all packing slips and material certification upon
receipt. Do not use any material until
it has been released for production. You
will receive written or e-mail notification for release.
313 Tooling control
The manufacture of this part
requires the use of tooling, which has a direct impact on the quality of the
product. The supplier is required to verify the condition of the tooling is
acceptable to provide a part compliant to the drawing requirements. A tool
inspection plan must be in place to have a frequency based on the production
levels or other key features. This plan shall be available to Pre-Tech upon
request. Parts that can not be made compliant to print specifications shall
have a solution offered to make the part compliant to print. Parts that can not be made compliant to print
shall not be quoted to Pre-Tech. No quotes must be accompanied with an
explanation of the non compliance.
Art works and/or masters shall be
supplied with each order for verification to customer’s requirements and
retuned upon completion of said order.
315 Expiration date
Products requiring any wet paint
process must have the raw material expiration date current to within 4 months
of your offering of any quotation presented using those products.
316 Revision Levels
All specifications drawings,
process requirements, inspection/verification instructions and other relevant
data shall be to the current revision level, or as stated on the purchase
317 Flow Down Requirements
All applicable customer
requirements and quality clauses must be flowed down to the appropriate
entities within your supply chain.
Specific requirements for all work pertaining to Raytheon SM3 and SM6
equipment are subject to the Quality Control document 981-151-816 attached
All Q-Notes can be found at: http://qnotes.raytheon.com/
Proof of compliance can be audited at any
318 Test Specimens
When required by purchase order
nomenclature, requirement for test specimens to prove production methods,
identification/ numbering & storage conditions, for design approval,
inspection/verification, investigation or auditing shall be provided by the
supplier upon demand.
Suppliers must maintain records
for equipment approval and personnel training for qualification to relevant
320 Fixed Processes
All work performed must have
fixed processes. These shall be
Identified as such on the supplier’s manufacturing router or shop
traveler. These processes shall not be changes without Pre-Tech prior
approval. This pertains to all process parameters, equipment, tooling or
layout as well as a change of sub-tier supplier. Requests for fixed
change approval must be submitted to the Pre-Tech buyer.
supplier shall flow this requirement to applicable sub-tiers. All
to any fixed processes will required a new first article
inspection report in accordance with AS9102 and this document.
350 RESTRICTED SUPPLIERS
following companies must not be utilized to fabricate product supplied on this
TECH INC. / ANCO TECH ACQUISITION.
WEST COAST ALUMINUM / TEMPERFORM.
AIR CAPITOL PLATING.
GROSS INSTRUMENT CORP.
& P ALLOYS, INC.
900 Shipping Quantity
Tolerance: Any over
shipment must be agreed upon prior to delivery. No short
901 Shipping Delivery Tolerance: 5
days early, no days late. Pre-Tech Plastics, Inc. reserves the right to delay
payment by the number of days the shipment arrives ahead of the allowable
902 General Packaging
Practice for Commercial Packaging per ASTM D3951 to the latest revision is
b) Parts must be packed so as not to break through the
c) Parts cannot come in contact with one another with minimal exception
such as: small mass parts with no critical dimensions, stacked parts.
d) Parts must be separated by layers of cardboard, foam, or bubble wrap.
e) Parts cannot rest up against the outside edge of the box. Leave room
for packing material.
f) Package securely. If there is movement inside the box when shaking,
you need more packing material.
g) Do not over pack boxes. Be mindful of the weight put into each box.
h) There must be a layer of packing material on both the bottom and top
layer of the box for protection.
i) While it’s o.k. to reuse packing materials or boxes, packing
materials and boxes with excessive wear cannot be used.
j) Tape securely enough to insure the package does not open during
k) Pad or cover precision machined of parts such as outside threaded
l) Pad or cover all sharp edges or corners or parts.
m) Ensure labels are fastened securely and are legible.
n) All packages shipped through carriers such as U.P.S. or Fed-Ex must
be limited in weight to no more than 35 pounds.
If you are not sure how to pack an order, as your supervisor!
Note: thin white paper is fine for separation but does not provide